When I Work

Clear, easy, and proactive employee scheduling.
When I Work offers scheduling, time clock, team messaging, and hiring software. The platform has a desktop interface and intuitive mobile apps. Managers and employees can access and communicate about the schedule from anywhere.

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Aggregate Rating = 4.5/5starstarstarstarstar_half
Based on 14 reviews from 1 sources

When I Work is the best in the following categories:

When I Work

When I Work provides business solutions to both sides of the employer and employee relationship. Their employee scheduling software is designed around making communication clear, easy, and proactive. From creating a schedule to swapping a shift, When I Work is built to increase clarity and reduce friction.

Plans and Pricing

Scheduling Free
Plan Details
  • Team scheduling; Team member availability; Team communication
Scheduling Basic
$1.50 per user per month
Plan Details
  • Above, plus: 10+ day scheduling; Scheduling multiple teams; Access to remote job sites
Scheduling Pro
$2.25 per user per month
Plan Details
  • Above, plus: Manage team tasks; Assign tasks to employees; Monitor task progress
Call for pricing information
Plan Details
  • Above, plus: API access; Account management; SAML single sign on


Saves Time
    When I Work’s employee scheduling software saves time for managers and makes communication clear for employees. You can build a schedule using templates and edit it with a clean drag-and-drop interface. When I Work keeps employee availability and qualifications visible to make filling a shift with the right labor fast and easy. The Scheduler keeps track of budgeted hours on a per-employee basis to help keep scheduling in line with payroll expenses.
    Shift Reminders and Openings
      Shift reminders and messaging keep your whole team on track and empowers employees to stay on top of their scheduling needs. Managers can post shift openings and employees can respond by putting themselves on the schedule directly in the system.
      Real-Time Changes
        If an employee needs to trade a shift, they can quickly access a list of only those teammates who are qualified and available. Automatic messages notify management of any changes in real time. You’ll always know who to expect and when, and since the schedule is accessible by the whole team, there’s no confusion.
        Easy Communication
          When I Work supports group text messages and manager-to-manager communication. Mobile apps make the schedule available to your whole team at any time. Neither your management nor your employees have to waste time playing phone tag or leaving notes. Scheduling for departments, projects, or remote job sites enables you to schedule as much flexibility as your business needs day to day.


          “[When I Work’s] scheduler is easy to use and I love that you can save templates for shifts to make it a breeze.”

          Lisa H., May 24, 2019

          Source: G2

          “My managerial life is so much easier thanks to WhenIWork”

          Jim Wilkins, June 4, 2019

          Source: GetApp